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Choir Booster By-Laws Revision

Submitted by TDobes on Thursday, October 7, 2004 - 1:10pm Choir Boosters News
At the October, 2004 choir booster meeting, president Dave Festa suggested a number of changes be made to the choir booster minutes. These modifications, which will be voted upon at the November meeting, have been posted online. For your convenience, the original, unmodified by-laws (last revised in 1993) are also available.

Legend

  • Black - Unmodified
  • Red - Removed
  • Green - Added

By-Laws

Merrillville Choir Boosters

1993 (revised 2004)


ARTICLE I

NAME: This organization shall be known as the Merrillville Choir Boosters Association.

ARTICLE II

OBJECTIVES: To promote the Merrillville choir; to raise funds for the needs of the choir; enterprises; as well as creatinge a more friendly relationship and unity of purpose between members of the choir, their parents, guardians, the residents of the school district and the public at large.

ARTICLE III
MEMBERSHIP

SECTION I - MEMBERS: All parents and guardians of choir students in the school system are eligible to be members and we solicit the assistance of any others who may be interested.

SECTION II - DUES: Dues shall be $5.00 per person per year.

ARTICLE IV
OFFICERS AND EXECUTIVE COMMITTEE

SECTION I - OFFICERS: The officers of this association shall consist of a President, Vice-President, Secretary, and Treasurer, all of which shall be members of the association and shall hold office until their qualified successors are duly elected.

SECTION II - TERMS: The President, Vice-President, Secretary, and Treasurer shall hold office for one year and shall be elected each year at the September May meeting.

SECTION III - EXECUTIVE COMMITTEE: The Executive Committee shall consist of the President, Vice-President, Secretary, Treasurer, Choir Directors, and Chairmen of all standing committees.

ARTICLE V
ELECTION OF OFFICERS

SECTION I - NOMINATIONS: Nominations are made from the floor at the September April meeting and voting shall not be limited to the nominees.

SECTION II - OFFICERS: These officers shall be elected by ballot at the September May meeting for a term of one year and shall serve from the time of their election until their successors are duly elected. For President and Treasurer positions, nominees must have attended a minimum of two-thirds of the meetings for that school year.

SECTION III: Voting shall be by ballot and a plurality of votes cast shall elect.

SECTION IV: A vacancy occurring in an elected office shall be filled by and election at the next regular meeting.

ARTICLE VI

INSTALLATION: Installation of newly elected officers shall take place at the close of the regular order of business at the September meeting annual banquet.

ARTICLE VII
DUTIES OF OFFICERS

SECTION I - PRESIDENT: The President shall preside at all meetings of the association; shall call special meetings; shall appoint all special committees and standing committees; shall set as Chairman, call and preside at all meetings of the Executive Committee; sign all checks and be an ex-official member of all committees except the nominating committee.

SECTION II - VICE-PRESIDENT: The Vice-President shall act and assume the duties of the President in his/her absence.

SECTION III - SECRETARY: The Secretary shall keep a correct record of all meetings of the association and of the Executive Committee; shall have custody of all books and records pertaining to the business of the association, except those of the Treasurer. The Secretary shall conduct all the correspondance.

SECTION IV - TREASURER: The Treasurer shall be the custodian of all funds of the association and shall deposit same in a bank approved by the Executive Committee and shall receive all monies from the Secretary and receipt the same for it. He/She shall pay all bills when authorized by a voucher properly signed by the President and Secretary, after it has been approved by the Exectuive Committee by a majority vote at the regular meeting. In case of Emergency, the Executive Committee be allowed to authorize payment of all bills up to $100.00, to be submitted at the next regular meeting for explanation or clarification.

An auditing committee of three, appointed by the President, shall audit the Treasurer's books following the regular April meeting and the report made make a report at the regular meeting in May.

SECTION V - EXECUTIVE COMMITTEE: The Officers and the Choir Director shall constitute the Executive Committee. The Executive Committee shall act upon all matters referred to it by the organization, approve all bills, investigate matters of business organization in the general meeting of the association, shall designate all business forms to be used and authorized purchase of same, and act upon such other matters as may be to benefit of the association. Programs outside of school activities shall be under the direction of the Executive Committee. Three members of the Executive Committee shall constitite a quorum.

ARTICLE VIII
COMMITTEES

SECTION I: There shall be three twelve standing committees, as follows:

  • Ways and Means
  • Publicity and Historian
  • Robe Committee
  • Costumes - Distribute, maintain, and assign costumes to students.
  • Concessions - Perpare, operate, and clean the concession stand for each concert.
  • Supervision - Monitor students during concerts and rehearsals, ensuring that they arrive on stage on-time.
  • Box Office - Sell tickets on the night of each concert.
  • Programs - Tear tickets and hand out programs as patrons enter the theatre.
  • Showcase - Assist choir directors in decorating the showcase, utilizing the concert theme.
  • Phone Tree - Call other parents to inform them of upcoming events.
  • Publicity - Create and distribute news release information prior to each concert.
  • Set Construction - Assist with set-up and tear-down for each concert.
  • Class Historian - Maintain a written, pictoral, and video record of all choir activities.
  • Presentation Flowers - Obtain, arrange, and sell flowers at the concert(s).
  • Choral Library - Assist the choir directors with maintenance of the choral library.

SECTION II: Each standing committee shall consist of a chairman and three members, who shall be appointed by the President. All other committees desired by the association shall consist of a chairman and three members to be appointed by the President.

SECTION III - WAYS AND MEANS: The duties of the Committee shall be to formulate plans and execute such measures as they may demand expedient to obtain funds for the association to enable it to accomplish its purpose.

SECTION IV - PUBLICITY AND HISTORIAN: The duties of this Committee shall be to assemble, edit, and distribute regularly to the various news publishing agencies, notices of meetings, special functions, concerts and all other amtters pertinent to the association and to keep a history of all choral and association activities.

Publicity affecting public policies, legislative action or Board of Education matters in which the association may be concerned shall be referred to the executive committee before releasing same for publication.

SECTION V - ROBE COMMITTEE: The duties of the Robe Committee shall be to issue, recall, and care for all robes/costumes.

ARTICLE IX
MEETINGS

SECTION I: The regular meetings of this association shall be held monthly. The membership present shall constitute a quorum. Special meetings may be called by the President whenever the interest of the association demands them. The hour and place of the meeting shall be determined by the President.

SECTION II: The regular September meeting shall be the Annual meeting.

ARTICLE X

SECTION I: Robert's Rules of Order shall govern all proceedings at all meetings of the association where not otherwise provided for in these by-laws.

ARTICLE XI

SECTION I: Amendments to these by-laws may shall be presented in writing and read at any regular meeting, and shall be read and acted upon at the next regular meeting.

SECTION II: A two-thirds vote of all members present is necessary for the adoption of any amendment of these by-laws.

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